Comparison Guide
Notion Alternative for D&D Campaigns
Notion is a powerful general workspace and many DMs try it first. The trade-off is that running a campaign in Notion means building your own campaign manager from scratch. Multiloop gives you the structure out of the box. You bring the story.
Why DMs switch from Notion to Multiloop
- Campaign-specific structure built in: session workflows, character depth, quest tracking, encounter builder, and faction systems are ready on day one
- Campaign canvas for relationship visualization. Difficult to replicate cleanly in standard Notion databases
- Player perspectives and role-based collaboration. Notion has document sharing but no concept of DM vs player views
- 36,500 entries across 51 tables built in. Notion databases can hold content, but they do not ship curated TTRPG table libraries by default
- 130-field character system with a cross-campaign vault. Notion tables work for simple character lists but not character depth
- Campaign analysis reads your session notes and suggests entity updates. This is not available natively in Notion without external tooling
Head to Head
Setup Time
Multiloop
Open it, create a campaign, start writing. Session workflows, character vault, quest tracking, and random tables are ready immediately. Zero configuration.
Notion
Hours or days building templates, databases, relations, and views before you can use it for campaigns. Many DMs spend more time building their Notion setup than actually prepping sessions.
TTRPG Structure
Multiloop
Built for tabletop RPGs. Sessions have prep/recap phases. Characters have 130+ fields. Quests have status tracking. Encounters have creature lists. Timelines have event types. Everything connects.
Notion
General-purpose workspace. Everything must be created manually: databases for NPCs, separate databases for sessions, manual relations between them. No TTRPG-specific structure exists out of the box.
Player Roles
Multiloop
Five role presets (DM, Co-DM, Campaign Editor, Player, Guest), with optional per-section granular control. Co-DMs can run live sessions, Campaign Editors can manage content without live-session controls, and players see their character sheet without your DM secrets.
Notion
Page-level sharing with permission controls, but no built-in DM/player role model or campaign-specific visibility presets out of the box.
Choose Notion if…
- You want maximum structural flexibility and are willing to invest time building your own system from scratch
- You only need a simple note repository with no session workflow or player collaboration
- You already live in Notion and want zero tool-switching for light campaign notes
Choose Multiloop if…
- You want a TTRPG system that works out of the box, with zero template building required
- You want player collaboration with proper DM vs player permissions, not just document sharing
- You want a campaign canvas, encounter builder, quest tracker, and 36,500 entries across 51 tables without building them yourself
Frequently Asked Questions
Can't I just use Notion for D&D campaigns?
You can, but the comparison is between buying lumber and building a table yourself versus buying a table. Notion is the lumber: powerful, flexible, but you do all the assembly. Multiloop is the table, already built and ready for your campaign.
Are there good Notion templates for D&D?
There are community templates, and some are solid. But they require significant setup time, ongoing maintenance, and they lack dynamic features like a relationship canvas, encounter builder, built-in random tables, or player perspective workflows. A template gets you a starting point. Multiloop gives you the whole system.
What does Multiloop do that Notion cannot?
Campaign canvas (visual relationship board), player perspectives (per-player session recaps), role-based collaboration (DM vs player views), built-in encounter builder, 36,500 entries across 51 tables in 12 categories, campaign analysis that reads your notes and suggests updates, and a cross-campaign character vault with 130+ structured fields.
Is Multiloop harder to learn than Notion?
Different, not harder. Notion requires you to learn its system and then design your own campaign structure. Multiloop has a defined structure that you fill in. Most users are running their first campaign the same day they sign up.
Is Multiloop free during early access?
During early access, the core campaign and character workflows are available at no cost. Notion has a free tier, but requires significant setup time before it is useful for campaigns.
Can I bring my characters into Multiloop?
Bring your characters. Character import reads PDF, Word, or pasted text — backstory, relationships, and image come along. Export a sheet from Notion and Multiloop prepares a draft of the character in the real editor.